Notice of the 2017 Annual General Meeting
Shareholders wishing to participate in the Annual General Meeting should both be listed on the register of shareholders maintained by Euroclear Sweden AB on Thursday 20 April, 2017, and should register their intention to attend the meeting with the company no later than 12.00 noon CET on Thursday 20 April, 2017.
Attendees may register in one of the following ways:
– at www.nolato.se/arsstamman (in Swedish)
– using the reply slip attached to the Annual Report sent out to those shareholders who requested it
– by faxing +46 431 442291
– by writing to Nolato AB, 269 04 Torekov, Sweden.
When registering, shareholders should provide the following details:
– phone number
– personal ID or company registration number
– number of shares
– name of any accompanying assistants
– name of any proxy
These details will only be used for the purposes of registering attendance and drawing up a register of voters.
For shareholders who will be represented by a proxy, an original power of attorney should be sent when registering along with, where the party granting power of attorney is a legal entity, proof of registration or other documentation demonstrating the authority of the company signatory.
Shareholders wishing to bring one or two assistants should register their intention to do so before the deadline for shareholder registration.
Shareholders who, through the trust department of a bank or some other manager, have registered their shares in the name of a nominee, must temporarily register the shares in their own name in order to be entitled to participate in the meeting following registration. In order for this registration to be entered in the register of shareholders no later than Thursday 20 April, 2017, shareholders must request re-registration by the manager well in advance of this date.
1. Opening of meeting and election of chairman for the meeting.
2. Establishment and approval of register of voters.
3. Approval of agenda.
4. Election of one or two people to verify the minutes.
5. Determination of whether meeting has been duly convened.
6. Presentation of the annual accounts, auditor’s report, consolidated accounts, auditor’s report on consolidated accounts, auditor’s statement and Board’s proposed dividend.
7. Address by the President and CEO and any shareholder questions for the Board of Directors and management.
8. Resolutions on:
a) adoption of income statement and balance sheet and the consolidated income statement and balance sheet,
b) appropriation of profits in accordance with the adopted balance sheet,
c) discharging the members of the Board and the President from liability.
9. Decision regarding number of Board members, deputy Board members, auditors and deputy auditors.
10. Approval of fees payable to the Board of Directors and the auditors.
11. Election of Board members, deputy Board members, Chairman of the Board, auditors and deputy auditors.
12. Resolution on guidelines for remuneration and other terms of employment for senior executives.
13. Resolution on the Nomination Committee ahead of the next Annual General Meeting.
14. Any other business.
15. Conclusion of the meeting.
Proposal regarding election of a chairman for the meeting (agenda item 1):
The Nomination Committee, which was formed in accordance with the nomination procedure agreed on at the 2016 Annual General Meeting, representing the company’s major shareholders and around 67% of the total number of votes in the company, has proposed that the Chairman of the Board, Fredrik Arp, be elected chairman of the 2017 Annual General Meeting.
Presentation of the annual accounts (agenda item 6):
In connection with the presentation of the annual accounts, the Board’s work in 2016 will be presented, including an account of the Board’s work with auditing matters.
Dividend (agenda item 8b):
The Board proposes a dividend of SEK 10.50 per share, which constitutes 82% of profit for 2016 after tax. The proposal is consistent with Nolato’s dividend policy, which is to propose a dividend that exceeds 50% of profit after tax, taking account of Nolato’s long-term development opportunities, financial position and investment needs. The Board of Directors proposes to the Annual General Meeting that Friday 28 April, 2017, be set as the dividend record date. If the Annual General Meeting passes a resolution in accordance with the Board’s proposal, the dividend is expected to be issued by Euroclear Sweden AB on Thursday 4 May, 2017.
Election of the Board and auditors and fees payable to the Board and auditors (agenda items 9–11):
In connection with these items, a presentation of the Nomination Committee’s work, function and members will be made.
The Nomination Committee has notified the company that it will recommend the Annual General Meeting resolve:
– that the Board of Directors consist of eight ordinary members and no deputies.
– that there be one auditor and no deputy auditor.
– that until the next Annual General Meeting, the Board of Directors receive fees totalling SEK 1,971,000, excluding travel allowance (1,740,000) to be distributed as follows among the non-employed members elected by the Annual General Meeting: SEK 445,000 (435,000) to the Chairman of the Board and SEK 194,000 (190,000) each to the other members. SEK 63,000 (62,000) to the Chairman of the Audit Committee and SEK 42,000 (41,000) to the ordinary member. SEK 63,000 (62,000) to the Chairman of the Remuneration Committee. It shall be possible to invoice the fees, including any social security contributions, provided that it is cost-neutral for the company and in accordance with prevailing tax regulations.
– that the auditor’s fee be payable as agreed, and that any additional work be remunerated by agreement.
– that Board members Fredrik Arp, Dag Andersson, Sven Boström-Svensson, Åsa Hedin, Henrik Jorlén, Lars-Åke Rydh and Jenny Sjödahl be re-elected.
– that Lovisa Hamrin be elected as a new member. Lovisa Hamrin is owner and CEO of Herenco AB and has previously held senior positions at Hallpressen and Schibsted. Other directorships include chairman of the Carl-Olof and Jenz Hamrin Foundation, deputy chairman of Jönköping Chamber of Commerce and member of the Swedish Media Publishers’ Association (Tidningsutgivarna) and Borgstena. She was born in 1973 and has an MSc in Economics and Business from Stockholm School of Economics, as well as a BA from Stockholm University.
– that Fredrik Arp be re-elected as Chairman of the Board.
– that registered auditing firm Ernst & Young AB be appointed auditor, with authorised public accountant Stefan Engdahl as principal auditor, until the end of the 2018 Annual General Meeting.
The Board’s proposed guidelines for the remuneration of senior executives (agenda item 12):
In connection with the presentation of the Board’s proposals, the Board’s work in 2016 with remuneration for senior executives will be reported. An account of the work, function and members of the Remuneration Committee will be provided.
The senior executives are the President and CEO and other members of Group management (five people in total). The Board of Directors proposes that the Annual General Meeting ratify the following guidelines for the remuneration of senior executives. These largely correspond to the guidelines applied by the company in 2016, with the exception of the bonus for premiums paid with respect to warrants, which are new.
The Board’s proposal mainly involves applying salaries and other terms of employment that are in line with market norms. Remuneration shall consist of a fixed base salary, variable remuneration, pension premiums and other remuneration. Variable remuneration shall be based primarily on fulfilling targets in terms of financial outcomes. Variable remuneration may amount to a maximum of 40% of base salary, and a maximum of 50% for the President and CEO. For the President and CEO and other senior executives, a defined contribution pension plan and a retirement age of 65 shall apply. Total redundancy pay and severance pay may not exceed 24 months’ pay for senior executives.
Senior executives also participate in a share warrants programme. An extraordinary general meeting in 2016 resolved on an issue of warrants to Nolato’s management, giving the opportunity to acquire options at a market price. Those who acquired these options were offered a bonus payment corresponding to half of the participant’s option premium and the income tax charged on such bonus payment, provided that the participant’s employment does not cease before three years have elapsed.
The Board has the right to deviate from the above guidelines should the Board deem in special cases that there are specific reasons to justify such action.
Proposal for Nomination Committee (agenda item 13):
The Nomination Committee has notified the company that it will recommend the Annual General Meeting resolves:
1. That the company have a Nomination Committee consisting of one representative for each of the five largest shareholders in terms of the number of votes at the end of September. The names of the five shareholder representatives and the names of the shareholders whom they represent shall be made public as soon as they have been appointed, but no later than six months before the 2018 Annual General Meeting.
The Nomination Committee’s mandate period shall run until a new Nomination Committee has been elected. Unless the members of the Nomination Committee agree otherwise, the Chairman of the Nomination Committee shall be the member who represents the largest shareholder in terms of number of votes. If a member leaves the Nomination Committee, the shareholder concerned appoints a new member.
2. That the Nomination Committee draw up proposals on the following matters to be presented to the 2018 Annual General Meeting for resolution:
(a) a proposal for the chairman of the Annual General Meeting,
(b) proposals for members of the Board,
(c) a proposal for the Chairman of the Board,
(d) proposals for auditors,
(e) proposed fees for members of the Board, as allocated between the Chairman of the Board and other members of the Board,
(f) proposal for fees for the company’s auditors,
(g) proposals for the Nomination Committee ahead of the 2019 Annual General Meeting.
Information at the meeting
During the Annual General Meeting, the Board of Directors and the President and CEO may – if shareholders so request, and if the Board is of the opinion that such information can be provided without causing significant harm to the company’s business activities – provide information about the company’s finances and about circumstances that could affect the assessment of matters dealt with at the meeting.
The company’s shares
The company has 2,759,400 A shares and 23,548,008 B shares, totalling 26,307,408 shares. An A share entitles the holder to ten votes, while a B share entitles the holder to one vote. The company has a total of 51,142,008 votes.
The reporting documents, the auditor’s report, the auditor’s statement on the remuneration of senior executives, proposed appropriation of profits, proxy forms and additional documentation to be submitted at the meeting in accordance with item 6 of the agenda will be available at the company’s headquarters at Nolatovägen, 269 04 Torekov, Sweden no later than 4 April 2017.
These documents are also available from Nolato’s website, www.nolato.com, under Corporate Governance, and can be sent to those shareholders who have requested copies.
We look forward to your participation.
Torekov, March 2017
Nolato AB (publ)
Nolato’s Board of Directors
For further information, please contact:
Fredrik Arp, Chairman of the Board, +46708 207000
Nolato is a Swedish group operating in Europe, Asia and North America. We develop and manufacture products made from polymer materials such as plastic, silicone and TPE for leading customers in medical technology, pharmaceuticals, telecoms, automotive, hygiene and other selected industrial sectors.
Nolato shares are listed on Nasdaq Stockholm, where Nolato is a Mid Cap company in the Industrials sector. The information is such which Nolato AB is obliged to disclose under the Swedish Securities Market Act and/or the Swedish Financial Instruments Trading Act.
This information was made public on 22 March, 2017 at 6.00 pm.